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Payment & Shipping

Payment

In general, all winning bidders are expected to pay for and pick up their purchases within 10 days after the sale.  Invoices can be picked up in person on the day of the auction, or will be emailed to the email address listed on your Bidder Registration Form, no later than the day following the sale.  All purchased items must be paid for in full, prior to any items on the invoice being released.  Acceptable forms of payment are:  Cash, Cashier’s Check, Wire Transfer, MasterCard,  UnionPay, or Visa.  Items paid for by Cashier’s Check will be held and not released to the purchaser for 10 business days following the receipt and deposit of the Cashier’s Check, in order to verify correct funding.


Buyer’s Premium

A twenty-three percent (23%) “Buyer’s Premium” will be charged on all purchases (a successful bid accepted by Auctioneer; hereinafter “Successful Bid(s)”). Please note, all online transactions are subject to an additional five percent (5%) processing fee. If your invoice for the Successful Bid(s) is paid within the ten (10) calendar day payment period, the Company offers a three percent (3%) discount on the Buyer’s Premium for Bidders who bid in person, by telephone bid, or by absentee bid and make their payment by cash, check, cashier's check, or wire transfer. Therefore, the net Buyer’s Premium for those Bidders providing payment within ten (10) calendar days are as follows:

  • 28% Buyer’s Premium – Online Bidders with Any Form of Payment

  • 23% Buyer’s Premium – In Person, Telephone, or Absentee Bidders, Paying with Credit Card

  • 21% Buyer’s Premium – In Person, Telephone, or Absentee Bidders, Paying with Cash, Check, Cashier’s check, or Wire Transfer


Sales Tax

6% Sales Tax will be collected on all sales made and delivered within the state of Virginia, from Oakridge Auction Gallery, located in Fairfax County, Virginia.  The State of Virginia Department of Revenue’s Rules require that Sales Tax be charged on the total invoice price including Buyer’s Premium.  The buyer will be responsible for any out of state sales tax due on items shipped.  Buyers purchasing items for Resale, or Tax Exempt Bidders, are encouraged to provide a current Resale Certificate, or Tax Exempt Certificate, prior to each Auction, so that invoices can be calculated correctly.  Sales Tax cannot be removed from an invoice for items purchased in person, picked up in person or shipped within the State of Virginia, without a current Resale or Tax Exempt Certificate.


Reporting of Cash Payments

In order to comply with the United States, Internal Revenue Service (IRS) and the United States Financial Crimes Enforcement Network (FinCEN) rules, Oakridge Auction Gallery will file a Form 8300 to report all transactions or related transactions that involve the receipt of Cash or a combination of Cash and a Cashier’s Check, where the total of the Cash or Combination of Cash and Cashier’s Check(s) received in the transaction or related transactions is in excess of $10,000.00. Wire Transfers and Credit Card payments are not considered Cash Transactions.  No reporting is required for:

  1. Non-Cash transactions such as Wire Transfers and Credit Card payments,

  2. Cash and/or Cashier’s Check Transactions of $10,000.00 or less, or

  3. transactions where a Cashier’s Check is received in excess of $10,000.00 and Cash received in the transaction  or related transactions is $10,000.00 or less.

To accurately complete Form 8300, you will be asked to provide your Taxpayer Identification Number.  If you are a nonresident alien individual or a foreign organization that meets the criteria below then you are not required to provide a Taxpayer Identification Number.  However, the transaction must still be reported on Form 8300, the address must be that of the foreign address, and a government issued identification must be provided, such as a Passport:

  1. does not have income effectively connected with the conduct of a United States trade or business,

  2. does not have an office or place of business or a fiscal or paying agent in the United States,

  3. does not file a United States Federal Income Tax Return,

  4. does not furnish a United States Withholding Certificate,

  5. does not furnish a Taxpayer Identification Number on any return, statement, or other documents as required by the United States Income Tax Regulations, or

  6. if as an individual you have not chosen to file a joint United States Federal Income Tax Return with a spouse who is a United States Citizen or Resident


Shipping

Costs associated with the shipping and handling of an item are the responsibility of the purchaser. If the purchaser is not picking up directly from Oakridge Auction Gallery, they must select a shipper to pack and ship the items. Oakridge Auction Gallery, Inc. does not recommend any particular shipper and is not liable for any damage or loss due to negligence of a third-party shipping company. The purchaser is responsible for handling all shipping details. 

Items must be shipped within two (2) weeks of payment; any items remaining in the company’s custody or control at the expiration of the two (2) weeks past payment will be subject to storage fees of no less than $50. All storage fees must be paid before shipper can pick up items. Any items remaining sixty (60) calendar days following the date when bidder made payment on an invoice will be considered abandoned property and be subject to resale or disposal with no refund. 

Shippers must schedule their pick-up times with Oakridge Auction Gallery to ensure availability of staff onsite, and must provide a copy of the paid-in-full invoice. Shippers must sign a copy of the invoice and indicate any damage or imperfection seen on the item at time of pick-up.


Framed items cannot be removed from their frame without a signed Release of Liability form, which must be returned to Oakridge Auction Gallery before the shipper can pick up items. Buyers may access a printable version of this form HERE. Please understand that removing an item from its frame may damage the item or otherwise compromise the item's safety.



Items may be shipped to/picked up from:
Oakridge Auction Gallery
44675 Cape Court #171
Ashburn, VA 20147  

For in person pick up, items may be picked up any time during normal operating hours Monday - Friday, 9:00AM - 4:00PM.

For your convenience, the shipping companies listed below have offered to pack and ship your items:

The UPS Store*

2465 J-17 Centreville Rd

Herndon, VA 20171

Phone: (703)793-9504 | Fax: (703)793-9514

Email: store4304@theupsstore.com

*Please note that email is the preferred method of communication with this store.


Dream Big / 大梦想运输公司

21054 Mossy Glen Ter, Ashburn, VA 20147

Phone: (202)403-1267

Email address: gesllcinfo@gmail.com

WeChat ID: blablaclub

我们是一家专注于亚洲艺术品运输公司。

我们提供个性化包装;定制木箱以及帮助办理清关手续。

我们主要运往 中国大陆、香港、台湾、新加坡、日本、韩国等亚洲国家以及新西兰、欧洲等地。 


The UPS Store*

9893 Georgetown Pike

Great Falls, VA 22066

Phone: (703)759-5000 | Fax: (703)759-4500

Email: store6725@theupsstore.com

*Please note that email is the preferred method of communication with this store.


Craters & Freighters Sterling

*for large items, freight only

113 Executive Dr.

Sterling, VA 20166

Phone: (202)237-7447

Toll Free: (877)796-0180

 


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